Last year I had a major sort out of all of our paperwork. This needed to be done again because the spare room/office needs to be cleared and also because the system I had wasn’t really working for me. I had lots of A4 files with everything in which was all very organised. The trouble was I could never seem to keep on top of all of the post coming in. It meant sitting down with the hole puncher, getting out various files and faffing around. This might not sound like much hassle – it isn’t. The thing is, I’m a bit lazy when it comes to keeping on top of this stuff and it just wasn’t easy enough.
At the weekend I bought two expandable (is this a word?!) file cases from the Tesco Value range. They were just £3.90 each and are perfect. They come with printed tab headings inside though I have used stickers to create a lot of my own. I’ve now reorganised all of my paperwork as follows:
File 1: Finance and Employment with sections for…
- Statements for our various current and savings accounts
- Old loan and credit card details (I like to keep proof that they were all paid off, just in case!)
- Contracts from work for both of us plus another section each for any correspondence regarding pay, changes etc
- Employment certificates for any courses/qualifications etc
File 2: Bills…
- Individual sections for each basic household bill – water, electric, council tax etc
- All insurance policies relating to house and mortgage
- A section for each car so all registration/insurance/MoT documents etc are easy to find
I’ve had to hang on to a couple of the other files for other things relating to the mortgage but as there are only a couple they can go on the bottom shelf of the bookcase without taking up too much room. I’ve also used a couple of the storage boxes (freed up by my DVD clearout) to house old bank statements etc which I like to keep but hardly ever need access to.
I am really, really pleased with the new system. It means that it is seriously easy to file things as soon as they come in and then find them again. There are plenty of sections left over which can be used for other things as they crop up. The new files hardly take up any room at all. I no longer need the 2 drawer filing cabinet or an entire shelf on a book case for storage so I’ve actually managed to create some space!